Asset Item Master

Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the Asset Item Master creation options. 
Before we begin, let us understand about the need of Asset Item Master and the usage of this particular activity.
In every industry you need to maintain quantitative details of Asset Item Master you are dealing with. This allows you to manage your Asset items efficiently and make necessary adjustments to effectively utilise your financial resources.
Therefore, in Asset item master we setup the Asset item profile for each items with all the available data at hand. This is normally a one-time process at the time of new item addition and this library of data is extensively used to capture, generate and auto generate the required documents and reports in desired formats. 
The key functions of an Asset Item Master Module are:
·     Creation of a New Asset Item Master profile;
·     Modification of an existing Asset Item Master profile;
·     Deletion of an existing Asset Item Master profile.
We will be going through the each of these set of information in detail.
If you are in Asset Drop Down, you need to select  and the screen which appears looks like this;
New Asset Item Master
You can see the  option at top right of the screen. Click on this option and you will be directed to select Asset item master.
  Asset Item Master
Here you will have Basic section where all the required data pertaining to a new Asset item can be captured.


1. Name: Enter the Asset Item by which you identify it better. 

Under Group

2. Under Group : Select a Group from drop down list under which you want to group this item for reporting. If the required group does not exist in the list, you can create a new group by clicking on Icon or  option within the dropdown menu.  You can make indefinite level of grouping of your items and at any stage if you do not want to go for further grouping, select “Default” as you last group level.


3. Type: Select from the drop down the Item Nature i.e. whether it is an Asset or scrap.


4. Code: This is generally a system generated code and is disabled i.e. you can’t edit it unless at the time of Company Configuration (Inventory Setup) you have opted to have your Item Coding Configuration as “Manual”. If you have selected manual coding of your items, enter a 6 digit code for this item which can be Alpha/Numeric.


5. Unit: Select a unit in which the Item will be measured for inventory purpose i.e. PCS, KGM, meter etc. If the required unit does not exist in the list, you can create a new by clicking on   Icon or  option within the dropdown menu.


6. Inactive: Select “ON” if you want to make an Asset Item inactive. During any business transaction such inactive Items names will not appear in your list of items. You can reactivate item again by selecting “OFF”.

Posting GL

7. Posting GL: Select a General Ledger from the drop down list where you would like to post the transaction of this item.

Depreciation GL

8. Depreciation GL: Select a General Ledger from the drop down list where you would like to post the Depreciation of this item.

Logo / Photo

Here you can upload photo of your Asset Item or its Brand Logo. Select a file (jpeg/pdf) containing the photo/logo by browsing from desired space. Please note that the Photo/Logo file size should not exceed 2 MB.
We are now finished with the basic part and made a unique identification for the Item.

Save Master

10. Save Master : Click on the button to save the document prepared by you.

Delete Master

11. Delete Master : Click on the button to delete any existing document.


12. Exit : Click on the button to exit the form without making any changes.

Import Voucher (Excel File)

13. Import Voucher (Excel File) : Click on this button to Import Data and select a file from which Data is to be imported. Click here “Import Utility”, to know more about this utility.
We are now back to the main screen for the Asset Item Master.
If you wish to edit/delete the already visible Account data in the list you can do so, please follow the following steps:
Edit: If you wish to Edit an item detail, click on . The Item details will be opened in edit mode, you can make the required changes and click on  to save the changes made by you. If you think that this record is no more required, you can delete the record by clicking on .
Delete : If you wish to delete an asset item profile, Click on  and confirm the deletion. It is advisable not to delete an Item profile, you can always opt to make it “Inactive”.
Refresh : Click on to refresh the list with the changes made by you.
Export : Click on  to Export the data as visible in the list to an Excel Sheet.
Search : Type a text to search a particular record.
Sort : If you want to sort data on a particular field, click on the label of that field, your data will be sorted on that field. You can reverse the order of sorting by just Double click on the label of that particular field.
Click on  to Exit from the Asset Item Master.
We hope you enjoyed this tutorial. Please give us a call for further help.  Happy Aligning!