Asset Transfer

Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the “Asset Transfer” memo preparation options.

Before we begin, let us understand about the need of Asset Transfer Entry and the relevance of this particular activity.

When the Asset is transferred / Handover from its owner to another person or location and you want to maintain the history of movement of asset and keep the track of In-Hand position of the Asset. Through this module of AlignBooks you can change the In-Hand position of your asset details.

You can create a “Asset Transfer” click

under “Asset Module”

from menu of AlignBooks.

The key functions of Asset Transfer Module are:

· Creation of a New Asset Transfer,

· Deletion of an existing Asset Transfer.

Let’s now understand how to create a New Inventory to Asset in simple steps

You have one way to prepare an Inventory to Asset module;

· Enter fresh data for the first time;

Let’s enter the fresh set of data for the first time;

Location / Branch

Under this field, You can select the location, if you are handling Multi Locations. System will ask for this information only if you have configured Multi Locations - "ON” under General Setup and System will fill the default Location if you have configured the Default Location under Data Access Rights.

If your desired Location does not exist in the menu, you can create a New Location by clicking on

option within the dropdown menu. You can also Edit or Delete a Location from Here. Select a Location to be edited / deleted and then click on

. The Location will be opened in Edit mode and you can edit it and save by click on

. You can delete it by click on

Voucher No

: System will generate voucher number based on the Voucher Numbering configuration, if you have opted to maintain "auto prefix” and “auto numbering”.

Prefix : While configuring your document, if you have opted to “maintain manual prefix”, select a prefix from the drop down list. If the required prefix does not exist in the list, you are able to create a new one by clicking on

Icon or

option within the dropdown menu and input a name. This field will not be available if you have opted "Not required".

Number: While configuring your document, if you have opted to “maintain manual numbering”, enter a document number here.

Voucher Date

: Enter the date which you wish to reflect in the document. By default, the system will take the current date. You can also pick a different date by just clicking on the calendar function

Asset Item

: Select the Asset item from the drop down list. You can Add, Edit or Delete an item by following the process described under Location Tab.

Asset No

: Select the Asset No from the drop down list which you want to transfer.

Once you select the Asset Number the In-Hand Position details of the Asset will be displayed in From Section.

Asset Details

Let us understand the column of the Table.

Column Name	Column Type	Description
From Hands in Position		User Defined Fields
Fixed Item Attributes 1-5	Editable (if Applicable)	All Attributes will be display with the existing In-Hand Position.

To Hands in Position		User Defined Fields
Fixed Item Attributes 1-5	Editable (if Applicable)	Here Enter the detail of new In-Hand Position for each attribute.

Save Voucher

: Click on the button to save the document prepared by you.

Print Voucher

: Click on this button to save voucher and Print the document prepared by you. Click here “Print Utility”, to know more about this utility.

Clear Detail

: Before clicking this option make sure that the data entered is no more required by you; the moment you click on this option the system will erase all the data and give you an empty screen to enter fresh data.

Mail / SMS

: Click on this Button, If you want to send a Email (with Attachment). Click on

beside Mail and click on Email Link (Email with Link included for Document Print) or click SMS.

Schedule Document

: If you want to create a schedule for this document, click on

. Click here “Schedule a Document”, to know more about this utility.

Document History

: Click here to know the History of the Document for date and time of creation / modification / delete / cancel / restore. This button will be active only when document is open an existing document and when Manage Document History : “ON” in General Setup.

Import Voucher (Excel File)

: Click on this button to Import Data and select a file from which Data is to be imported. Click here “Import Utility”, to know more about this utility.

Open Document

: Click here to open an existing Asset Transfer Voucher. Click here “Open a Document”, to know more about this utility.

Delete Document

: If you wish to delete any existing voucher, open an existing voucher and specify the reason for delete in "Edit Remark" field then Click on this button

to delete the Voucher.

Copy Document

: Click here to copy the values from an existing Asset transfer Voucher. Click here “Copy from a Document”, to know more about this utility.

Cancel Document

: If you wish to cancel any existing voucher, open an existing voucher and specify the reason for cancel in "Edit Remark" field then Click here

to Cancel the Voucher. when you cancel a document then document status will update as "Cancel" and All financial / stock impact (whichever applicable) will reverse for this voucher.

Restore Document

: If you wish to restore any existing voucher, open an existing voucher and specify the reason for restore in "Edit Remark" field then Click here

to Restore the Voucher. when you Restore a document then document status will update as "Open" and All financial/stock impact (whichever applicable) will be restored for this voucher.

We hope you enjoyed this tutorial. Please give us a call for further help. Happy Aligning!

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