Attendance

Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the Attendance preparation Option.

Before we begin, let us understand about the need of Attendance and the usage of this particular activity.

Employee Attendance tracking is an extremely laborious and tedious task. This created a need for employee attendance software, which allows the organization to create a paperless employee check-in / check-out system. It also helps in combining real-time employee time and attendance data, which in turn results in minimizing the costs and improving efficiencies.

You can also edit and delete an already created set of information with required authorization.

The key functions of a Attendance Module are:

Creation of a New Employee Attendance Record;
Modification of an existing Employee Attendance Record;

We will be going through the each of these set of information in detail.

Date

Select the date for which you want to submit the attendance. By default, the system will take the current date. You can also pick a different date by just clicking on the calendar function.

Filter Data

: Click on this button, If you want to process attendance of selected employees or specific Department or Designation or Branch etc. In this case for each category you can select multiple checkbox in drop down against particular head for selection. Like if you want to process attendance of only Admin Department then select check box against "Admin" from Drop down list of Department.

Click on "Display" Button when you are finish to apply filter on desired fields.

Click on

to close/exit the filter form.

Display Attendance

: Click on this button, System will display the list of details of employee based on the data filter and if attendance is already marked for this day.

Let us understand the column details of the Table;

Column Name	Description of Columns
Code	Here System will display the code of the Employee.
Employee	Here System will display the Name of the Employee.
Card No	Here System will display the Card No. of the Employee.
Day type	Here System will display the Type of the day based on the date selected. (Normal / Weekly Off / Holiday)
Shift Start Time	Here System will display the Start Time of the Shift selected in Employee Master.
Shift End Time	Here System will display the End Time of the Shift selected in Employee Master.
Branch	Here System will display the Branch Name in which Employee is posted.
Department	Here System will display the Department of the Employee.
Designation	Here System will display the Designation of the Employee.
Category	Here System will display the Category of the Employee.
Joining Date	Here System will display the Joining Date of the Employee.

Let us understand how to mark attendance;

Mark Present

To mark attendance against each employee, Click on the check box and system will fill the time based on the shift In/Out time.

You can change the In time / Out time manually if desired.

User can also mark their attendance from Alignbooks Mobile Application (Download).

In Time

: Select the In Time from the Time Picker function. By default, the system will take the current time. You can also pick a different time by just clicking on the Time Picker function.

Out Time

: Select the Out Time from the Time Picker function. By default, the system will take the current time. You can also pick a different time by just clicking on the Time Picker function.

Save Attendance

: Click on this button to save the values entered by you.

Cancel

: Click on this button to clear the values without accepting any changes.

Import (Excel File)

: Click on this button to Import Data and select a file from which Data is to be imported. Click here “Import Utility”, to know more about this utility.

You have completed creation of Attendance for the day.

We hope you enjoyed this tutorial. Please give us a call for further help. Happy Aligning!

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