Bill Payment

: Under this field, You can select the location, if you are handling Multi Locations. System will ask for this information only if you have configured Multi Locations - "ON” under General Setup and System will fill the default Location if you have configured the Default Location under Data Access Rights. 

: If you are want to classify your document in different categories, select the applicable category from the drop down menu. For Example if you want to maintain brand wise classification of Invoices you can create brand names in category.

: Enter the date which you wish to reflect in the document. By default, the system will take the current date. You can also pick a different date by just clicking on the calendar function.

: System will generate voucher number based on the Voucher Numbering configuration, if you have opted to maintain "auto prefix” and “auto numbering”.

Prefix :  While configuring your document, if you have opted to “maintain manual prefix”, select a prefix from the drop down list. If the required prefix does not exist in the list, you are able to create a new one by clicking on   Icon or  option within the dropdown menu and input a name. This field will not be available if you have opted "Not required".

: Under this field, Select a Vendor from the drop down list for whom you are preparing payment. 

: System will auto pull the email Id from vendor master. If you wish to change the same, you can do that here.

: Select the Cash or Bank account where the payment is booked /withdrawn. If the required Cash /Bank GL does not exist in the list, you can create a new one by clicking on   Icon or  option within the dropdown list and input the same.

: Enter the amount paid. If the payment made is in a currency other than your own currency, enter the amount paid in that currency without converting it in your own currency. For example you have paid $1000, you should enter 1000 here.

: Enter the cheque or other instrument number (if applicable). If payment is made through RTGS/NEFT you can enter RTGS/NEFT reference number.

: Select the Bank Name (from which payment is made) from the drop down list. If the required Bank does not exist in the list, you can create a new one by clicking on   Icon or  option within the dropdown list and input the same.

: Enter the cheque date, if applicable. By default, the system will take the current date. You can also pick a different date by just clicking on the calendar function.

: If you are payment made in a foreign currency, select a Currency from the drop down menu.

: Under this field, System will automatically get the conversion rate from currency master, if already created by you. If you wish to change the currency conversion rate for this  particular document, you can do the same here.

: This represents currency rate difference arising due to timing gap between the Invoice and payment date.

 

: System will auto pull the Agent Name from vendor master. If you wish to change the same, you can do that here. If the required agent does not exist in the menu, you can create a new by clicking on  Icon or  option within the dropdown menu. 

: When you will click on , the system will display all the unadjusted Debit / Credit entries of the selected vendor, for selected Branch (If applicable) and for selected currency (if applicable).

You can adjust the amount paid against the bill Number in adjust Now column and cash discount (if applicable).

 

 

 

: You may input here any remark pertaining to the document.

: You may upload any supporting documents, which can be used for the future reference. For example, you may scan and attach a copy of Inward remittance receipt. You can browse the location to find the document and attach the same.  Click on “X” to remove the attachment.

: This field is available only if you have selected to use Attributes in Finance Setup and the a GL where attribute is linked is effected by this document. For Example if you have allocated an attribute with GL “Bank Charges” and an amount is going to be debited / credited by creation of this document, the system will ask to select an attribute to be linked with Bank Charges.

: Based on the data filled in the table, system will calculate the total amount adjusted against various Bills / DN / CN / Payments, and will display here

: Based on the data filled in the table, system will calculate the total cash discount allowed in various documents, and will display here.

: If you want to deduct TDS out of this payment, Enter the relevant details in TDS section at the right bottom of this document, the system will take the TDS amount from there and will adjust and display here

: If interest is paid due to delay in payment or any other charges is paid, Enter the amount here.

: After making addition / deletion as above, the net amount will be displayed here.

: This represents difference between amount actually received and Net amount adjusted as above.

: This represents total amount receivable after all adjustments.

: To make this payment, if you incur any bank charges and wish to recover the same from the party, enter the amount here.

: This represents the actual outflow in the Bank after deducting Bank Charges. The on account payment will appear in the windows of unadjusted payments against the Vendor Payment number and can be adjusted at later stage.All the adjustments made above i.e. cash discount, TDS Deducted, Interest paid, Bank Charges and fluctuation gain/loss shall be posted directly in respective default ledgers as defined by you at the time of Company Setup.The system will not accept the over adjustment of Bills i.e. negative on account.

: System will trace and fill the TDS section from the vendor master. You can make changes during this stage as well.

: System will fill the Default ledger for TDS Payable which is mentioned in Default Ledger in Finance Setup. You can make changes during this stage as well.

: If you want to deduct the TDS on this payment, Enter the gross amount on which the TDS Amount will be calculated.

: System will trace and fill the Rate % of the TDS section selected.

: System will calculate the TDS Amount automatically i.e. with the multiplication of Gross Amount x Rate %. and transfer the TDS amount in TDS Decucted field above.

: Click on the button to save the document prepared by you.

: Click on this button to save voucher and Print the document prepared by you. Click here  “Print Utility”, to know more about this utility.

: Before clicking this option make sure that the data entered is no more required by you; the moment you click on this option the system will erase all the data and give you an empty screen to enter fresh data.

: Click on this Button, If you want to send a Email (with Attachment). Click on  beside Mail and click on Email Link (Email with Link included for Document Print) or click SMS.

: If you want to create a schedule for this document, click on . Click here  “Schedule a Document”,  to know more about this utility.

: Click here to know the History of the Document for date and time of creation / modification / delete / cancel / restore. This button will be active only when document is open an existing document and when Manage Document History : “ON” in General Setup.

: Click on this button to Import Data and select a file from which Data is to be imported. Click here “Import Utility”, to know more about this utility.

: Click here to open an existing Bill Payment Voucher. Click here  “Open a Document”,  to know more about this utility.

: If you wish to delete any existing Bill Payment Voucher, open an existing voucher and specify the reason for delete in "Edit Remark" field then Click on this button to delete the Voucher.

: Click here to copy the values from an existing Bill Payment Voucher. Click here “Copy from a Document”,  to know more about this utility.

: If you wish to cancel any existing Bill Payment Voucher, open an existing voucher and specify the reason for cancel in "Edit Remark" field then Click here   to Cancel the Voucher. when you cancel a document then document status will update as "Cancel" and All financial / stock impact (whichever applicable) will reverse for this voucher.

: If you wish to restore any existing Bill Payment Voucher, open an existing voucher and specify the reason for restore in "Edit Remark" field then Click here to Restore the Voucher. when you Restore a document then document status will update as "Open" and All financial/stock impact (whichever applicable) will be restored for this voucher.