Customer Receipt Payment

Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the Customer Receipt Payment voucher preparation options.

Before we begin, let us understand about the need of Customer Receipt Payment voucher and the relevance of this particular activity.

The basic purpose of Customer Receipt Payment Entry is to account for the payment received from the customer and to generate a receipt against this payment in favour of customer. AlignBooks has made this module more useful for you if you are maintaining and tracking outstanding of customers.

You can create a

under

Module of AlignBooks.

Receipt / Payment : Select the relevant option from drop down if you want to receive amount from customer or make payment to customer.

Counter : If you are handling multi counter, select the required counter from the drop down menu, you can set your default counter from Data Access Rights option, to set the default counter Go to Configuration >> Data Access Rights >> Select User Name >> under Default counter select the counter name from the drop down list. If your desired Counter does not exist in the menu, you can create a New Counter by clicking on

option within the dropdown menu. You can also Edit or Delete a Counter from here. Select a Counter to be edited/deleted and then click on

. The Counter will be opened in Edit mode and you can edit it and save by click on

. You can delete it by click on

Voucher No: System will generate voucher number based on the Voucher Numbering configuration, if you have opted to “maintain auto prefix” and “maintain auto numbering”.

Prefix : While configuring your document, if you have opted to “maintain manual prefix”, select a prefix from the drop down list. If the required prefix does not exist in the list, you are able to create a new one by clicking on

Icon or

option within the dropdown menu and input a name.

Number: While configuring your document, if you have opted to “maintain manual numbering”, enter a document number here.

Date: Enter the date which you wish to reflect in the document. By default, the system will take the current date. You can also pick a different date by just clicking on the calendar function.

Against Tender : Select the tender from the drop down list against which outstanding amount from customer should be adjusted. Only list of Tenders having Type : Credit Sales, Advance Order and Credit Note will appear here.

Customer: Search customer based on Name / Mobile / Email or Select a customer from the drop down list for whom you are preparing Invoice. If the search value does not match with customer data a screen will appear to confirm the addition of new customers, click “Yes” to create a new customer. On POS Customer screen, input the details in Name and Phone which are required fields, and click

button to save customer.

Customer Info : System will display the customer information from customer master and also show vital information about his loyalty points balance, Last Transaction details and Outstanding Amount (if any).

Amount : Enter the amount which you want to receive from customer or make payment to customer.

Debit Ledger : Select the ledger which will be debited/credited for the amount received or amount paid. Only Cash and Bank Type Ledgers will appear here.

Cheque No : Enter the cheque or other instrument number (if applicable). If payment is received through RTGS/NEFT you can enter RTGS/NEFT reference number.

Bank Ref. : Select a Bank, if applicable, from the drop down list. If the required Bank does not exist in the list, you can create a new one by clicking on

Icon or

option within the dropdown list and input the same.

Remark : You may input here any remark pertaining to the document.

Save : Click on

to save the document prepared by you.

Print : Click on

to print the document prepared by you. Click here “Print Utility”, to know more about this utility.

Clear : Before clicking this

option make sure that the data entered is no more required by you; the moment you click on this option the system will erase all the data and give you an empty screen to enter fresh data.

Mail : If you want to send an Email or SMS, Click on

beside Mail and click on

to select from Email (with link) or SMS.

Schedule : If you want to create a schedule for this document, click on

. Click here , to know more about this utility.

Document History : Click here

to know the History of the Document for date and time of creation / modification / delete / cancel / restore. This button will be active only when document is open an existing document and when Manage Document History – “ON” in Configuration -> General Setup. Click here “Document History”, to know more about this utility.

Import : Click on

to Import Data and select a file from which Data is to be imported. Click here “Import Utility”, to know more about this utility.

Configuration: AlignBooks provide you the facility to configure your Order documents with respect to choice of maintaining multiple series of documents, choice of sending Email and SMS on creation/edit/approval of the document and for Approval System setting etc.

Click on

to configure this document. Click here “How to Configure a Document”, to know more about this utility.

Open : Click

here to open an existing Customer Receipt Payment Voucher. Click here “Open a Document”, to know more about this utility.

Delete : If you wish to delete any existing voucher, open an existing voucher and specify the reason for delete in "Edit Remark" field then Click here

to delete an existing Customer Receipt Payment Voucher.

Copy : Alignbooks does not recommend to copy such type of vouchers. If you still want to copy document, then Click here

to copy the values from an existing Customer Receipt Payment Voucher. Click here “Copy from a Document”, to know more about this utility.

Cancel : If you wish to cancel any existing voucher, open an existing voucher and specify the reason for cancel in "Edit Remark" field then Click here

to Cancel an existing Customer Receipt Payment Voucher. when you cancel a document then document status will update as "Cancel" and All financial/stock impact (whichever applicable) will reverse for this voucher.

Restore : If you wish to restore any existing voucher, open an existing voucher and specify the reason for restore in "Edit Remark" field then Click here

to Restore an existing Customer Receipt Payment Voucher. when you Restore a document then document status will update as "Open" and All financial/stock impact (whichever applicable) will be restored for this voucher.

Calculator : Click here

to open calculator tool in Alignbooks.

Help : Click this button

to open the help for this document.

You have completed Customer Receipt Payment Voucher.

We hope you enjoyed this tutorial. Please give us a call for further help. Happy Aligning!

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