Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the home page of AlignBooks.
We go by the saying “Home is where the heart is” and this is how we built our landing page, carefully crafting the pieces together keeping your workflow and ease of usage in mind.
AlignBooks works based on modular approach to handle day to day complexities and everything is aligned and updated in real time no matter which module you are in. Everything inside AlignBooks works by “click and play” and not just bypassing entries all the time. After all, we were not making just accounting software. We have successfully tried combining technology with commercial wisdom whilst keeping your daily challenges in perspective and have used a similar approach in developing our pages too. Our Informative and Interactive Dashboard is divided into 32 parts:
Dashboard
Welcome : Wherever you are in the application, clicking on this Icon will always bring you back to the Home Page. This way you always have a safe way out to seek what you really want to explore.
Clicking here allows you to check your subscription detail. AlignBooks works on subscription model which is explained here;
AlignBooks offer a trial period validity of fifteen days from the date of Registration. Thereafter, you have to buy a “Subscription”.
Let’s understand what subscription means to you.
Subscription : When you buy a Subscription, AlignBooks will update the “Subscription” on your Company for the package you have selected. Each Company is linked with one Subscription in Online Package. You can apply to update subscription of company for which you want to increase validity period or increase the number of users or to upgrade the package. You can buy subscription for multiple companies at your convenience.
Subscription Validity : One Subscription is valid for one Company and comes loaded with package wise user license for a period of one year. The date of validity for the subscription is from the time you registered with addition of 15 days trial period. So, the period of validity of subscription is counted from the date you apply and not from the date you buy the subscription.
We will intimate you on email / SMS / over the phone when your Alignbooks subscription is about to expire.
Please note that we respect your data and if your subscription gets expired, you would still be able to view or print your reports. You will not be allowed to make new entries though.
Buy Subscription : click here to buy a new subscription for the company/s, the system will prompt to a new window, you can select a product variant against each company as desired and proceed for payment to complete the transaction. On Successful transaction, link to proforma invoice is displayed and your subscription will be updated automatically based on the product variant selected and you can start working immediately. Click here“Product variants and Pricing”to know more about AlignBooks product variants and pricing.
** Tax Invoice will be sent to you separately via Email on the registered email ID.
Rate Partner: Click here to rate our partner. AlignBooks has channel partners in place who actively sells the product. We constantly endeavor to increase our service standards and would be happy to have your rating on our partner standards.
Enter the partner ID and click on OK to validate the partner ID.
Rate the partner by clicking on number of stars you want to rate. The more stars clicked, higher the rating.
Clicking on “Update Rating”.
Click on close the window to exit the “Rate partner”.
Click here to create or select a Company. We want you to work fast with accuracy at your command. With this in mind, we have aligned multiple companies in one platform so at a click of a button you can swap and change companies. If you have open more than one Company, always select a company for which you want to make transaction entries or view reports.
You can make a company as your default company i.e. that company will remain selected as your base company upon your next login. To make a company as your default company, click on against the company you want to make default.
If you want to create a new company then Click here . The system will prompt to a new window, enter the required details.
Business Type :
Select “Business Type” from Drop Down list. As you can see, we have already identified Eighteen categories that you may have as your business model.
Country :
Select your “Country” from Drop Down list. This will help us load your relevant currency and tax regime.
Company Name :
Type the Name of the company. (same will be displayed / printed on all documents/reports)
Default COA Type :
Select Default Chart of Account applicable to your Company i.e. Corporate or Non-Corporate. We believe in automation and hence based on your selection we will load a tailor-made chart of account for your data input and analysis. Stay relaxed, you can change add or delete as many accounts as you want.
Click on and the system will create a new company for you with default setup values. Now you can select your newly created company and can start work. If you want to change setup for this Company, you can do under Configuration module.
New company created will have Trial period for 15 days after that period you need to purchase Alignbooks subscription to work in new company.
Click on to exit this window. To know more about this utility click here to visit Create Company setup.
Under this Icon we have grouped some frequently used Entry and Report modules to give you ready access. It is just a short cut to avoid going through the regular Menu options.
Multi Window (Tab) Environment : Alignbooks has launched a new feature that facilitates the simultaneous working on multiple windows (tabs). Each window opens as new Tab and the user can swiftly switch over these windows to work more effectively and efficiently. The multiple window facility is quite uncommon in web / browser based software, none of the popular web / browser based software having this facility presently. With this facility one can create sales bill in one window while on other window he can create master, open trial balance, open ledger account and so on…..
This gives the user flexibility to work over various tasks in parallel without taking of closing one window and then to open new window for performing new task.
Click on "Raise Support Ticket" to generate a Support Ticket. We are eager to support, and our team will get in touch with you at first priority. Click here "Create a Support Ticket" to know more about this utility.
Click here to see the notifications received from colleagues or Alignbooks support team. AlignBooks had inbuilt messaging system for collaborative working.
Click on "Add Notification" button to send Message to your colleagues.
Select the single or multiple user name from the drop down list and under heading "Message", Enter the Message you want to communicate to your colleagues. Click on "Add" button to send the message.
Alignbooks allow you to search transactions based on Specific Text / Period / Amount Range / Specific Voucher type. You can use specific criteria or combination of all of the above to search desired data.
Enter criteria in "Search Text" or Select From / To Period of transactions or Enter Range for Transaction Amount or Select Voucher Type.
Click here "Search Transaction" to know more about this utility.
Clicking here allows you to refresh your connection to data. At times, you might want to click on refresh button to ensure you have the latest set of data on your screen.
If you are using AlignBooks for the first time and have not migrated the data from your previous software, click here to incorporate your brought forward balances.
There are Eight key categories for which opening entries might be needed for a successful migration.
Bills Outstanding Customer :
Click here to enter customer wise outstanding bills as on the opening date of your financial period. If you do not maintain bill wise details, you can post the data in one such previous bill. To learn more about how to make entries, click here “Bills Outstanding- Customer”.
Bills Outstanding Supplier :
Click here to enter vendor wise outstanding bills as on the opening date of your financial period. If you do not maintain bill wise details, you can post the data in one such previous bill. To learn more about how to make entries, click here “Bills Outstanding- Supplier”.
Opening Stock :
Click here to enter location wise details of the opening inventory items. To learn more about how to make entries, click here “Opening Stock”.
Opening Financial :
Click here to enter the opening financials for the entity to commence books of accounts. To learn more about how to make entries, click here “Opening Financial”.
Opening Leave Balance :
Click here to enter Employee wise details of the opening carried forward Leaves balances. To learn more about how to make entries, click here “Opening Leave Balance”.
Opening Stock with Barcode :
Click here to enter location wise details of the opening inventory items which are having barcodes. To learn more about how to make entries, click here “Opening Stock with Barcode”.
Fixed Asset Opening Stock :
Click here to enter location wise details of the opening Assets items with their Purchase details, Asset Cost, Depreciation, Balance Depreciation Months, and their hand position. To learn more about how to make entries, click here “ Fixed Asset Opening Stock”.
POS Opening Customer :
Click here to enter POS customer wise outstanding bills as on the opening date of your financial period. To learn more about how to make entries, click here “Bills Outstanding- Customer”.
If you are a new user and/or you have opened a new business entity, you might first want to review and setup the configuration features to meet your specific requirements and fully use all the available functionalities. Click here to open Configuration Menu.
To learn more about Company Setup and functions click here AlignBooks – Configuration. We have not left any stone unturned to match your requirements here!
This menu helps you stay efficient and menu becomes shortcut to access your frequently used entry / report.
Click here to add / select your favorite Entry or Reports module for quick access.
To add any Entry or Report, Open the Entry form / Report from the Menu and Click on "Add to Favorites" on success the form will display in the list when you click on Favorite Menu.
When an Auditors as a Guest User login in the allowed company, he can review any voucher entry and Click on button to mention the remarks. The screen appear look like this;
Subject : System will show the voucher number as subject.
Message : Specify the Message / remark and Click on Save Button.
You can view the comments under your login by clicking on button, the details of all remarks will be displayed
You can check the comments for each entry and take respective action against each comment. You can update the status when you
Click on button, specify the Action & Action remarks in this screen submit by click "OK".
AlignBooks is built around modules and the critical ones are featured in prominence. You can click on any menu and you will find sub-categories under each one of them.
Sales : Here you can create your Customer Master, Define Sales Pricing structure and generate documents like Estimate, Orders, Dispatch Notes, Sales Bill /Invoices, Debit Notes, Credit Notes, Sales Return, Payment Receipts, Market Place Payment, Update Logistics. Here you do, what you should really be doing; making and counting sales and measuring your competitiveness!
Purchase : Here you can create your Vendor / Supplier Master, Define Purchase Pricing structure and generate documents like, Orders, Goods Receipt Notes, Purchase Bills, Purchase Debit Notes, Purchase Credit Notes, Purchase Return, and Vendor Payments. Here you manage your cost base to remain alive.
Finance : Here you can verify your Chart of Accounts and generate documents like Receipt and Payment Voucher, Transfer Journal, Adjustment Journals, Expenses Journals and GST Adjustment Voucher. This is simplification of what you are used to doing in accounting packages.
Inventory : Here you can create your Item Master and generate documents like Stock Adjustment, Material Issue, Material Receipt, Branch Issue Request, Branch Issue, Branch Receipt, Job Work (Inward / Outward) and Service Job card Vouchers. Yes, we have got every eventuality covered till you run out of scenarios in inventory management.
Employee : Here you can create your Employee Master, Manage Leaves and generate documents like Attendance, Time Sheet, Expense Claims, Attendance Process, Salary Process, Posting in Finance, send Salary Slips. We allow you to manage the Payroll activities with ease.
Point of Sales : Here you can create your POS Customer Master, Counter, Define multiple tenders and generate documents like POS Orders, POS Invoices, Alteration Order, Alteration Delivery, Customer Receipt Payment and Touch base POS billing. Here you do, what you should really be doing; making and counting sales and measuring your competitiveness!
Production: Here you can generate documents like Bill of Material, Assembling, Disassembling, Material Issue request, Issue to Production floor and Received from Production Floor. We allow you to value your production in your way and assist you with automation in AlignBooks way.
Customer Relation Management (CRM) : Here you can create Contact, Lead, Customer care ticket and track communication with clients. You can manage your Leads and data can be used to increase sales, improve customer retention, and make customer relations more efficient.
Asset : Here you can create Asset Master, maintain inventory of Assets and generate Asset Transfer Document. You can deploy your control on your assets.
Dashboard is the quick MIS platform where every stake holder is looking for the most relevant information that would not help one to quick update but also help to take the immediate requisite action. In this light the Alignbooks has created most informative and interactive dashboard that fulfils the twin objective of quick grasp of
important figures and of providing most relevant information for swift corrective action.
Dashboard showcase data in the following widgets:
Sales & Purchase Widget:
Ø Display sales/purchase figure for the period starting of FY- till current Date
Ø Tip tool shows the sale/purchase of the day and current month
Ø On click it shows the sales/purchase figures of last six months
Receivables & Payables Widget:
Ø Display outstanding of receivables/payables figure on current Date
Ø Tip tool shows the collection/payments of the day and current month
Ø On click it shows the ageing of outstanding of receivables/payables with tip tool showing the amount for each section
Cash & Bank Widget:
Ø Display balance of Cash & Bank as on date
Ø On click it shows the balance in each ledger pertaining to cash/bank with tip tool showing the amount for each ledger balance
Other Widgets ->
Top Six Sales Items : display the figures of Top 6 Items sold with tip tool showing the name of item and amount thereof;
Month-wise Direct Cost : display the figure of direct cost incurred in past six months with tip tool showing the month with amount thereof.
Month-wise Operational (Indirect) Cost : display the figure of indirect cost incurred in past six months with tip tool showing the month with amount thereof.
Cash Inflow and Outflow Bar Chart : The Bar Chart of cash inflows vs cash outflows for past six months provide the quick grasp of cash positions to the management.
This quick menu on dashboard on a click open a quick banking transaction from which user can import (excel) / download bank statement (Integrated with ICICI Bank) and directly generate vouchers from single window. For more details on this click “Quick Banking”
This quick menu on the front of dashboard on a click gives the list of age-wise outstanding receivables to quickly send reminders through Email / SMS from this menu itself. For more details on this click “Receivables”
This quick menu on the front of dashboard on a click open Payment Dunes voucher to quickly make payments from this menu itself. For more details on this click “Payables”
This Dashboard give the month-wise GST filing status and data of Outward Supplies/Outward GST liability, Inward supplies/Input GST credit and GST deposit in cash in “Birds Eye View” as reflected in the books of accounts.
In another table of this very dashboard AlignBooks shows the month-wise data of inward supplies and input credits (fetched from GSTN server as per GSTSR2A filed by the suppliers). The availability of such authentic data on fingertips would give the user ease of managing the task. For more details on this click “GST Dashboard”.
This quick menu display the list of vouchers that are pending for one’s approval based on his approval rights. For more details on this click “Pending Approval”.
This quick menu consists of Three parts : Audit Section, Pending Audit Remarks, Client Virtual Audit
Under Audit Section : You can prepare checklist for Audit, check the various important reports from a single click and review / Add the Audit Actions.
Under Pending Audit Remarks : System show the List of pending Remarks added by Charted Accountant / Auditor in reference to a document or in General, You can add your comment / take Action against each remark.
Under Client Virtual Audit : Select the Company If you are invited as Guest User for Purpose of Audit. You will be Logged In to the company an you can view and specify your comment.
This quick menu on click shows the company customer on the map with a tip tool showing the name of customer with their respective sale figure. (for proper functioning of this tool it is suggested that in customer master the location column must be properly filled).
This quick menu on click shows the company vendors on the map with a tip tool showing the name of vendor with their respective purchase figure. (for proper functioning of this tool it is suggested that in vendor master the location column must be properly filled)
This quick menu on click shows the company Employee on the map with a tip tool showing the name of employee. Based on the User Tracking Data captured from Mobile App you can track the movement of your Employee / User / Salesman.
To facilitate the Alignbooks users and want to raise funds for running business smoothly can check and apply for Insta Overdraft from within Alignbooks App if their ICICI Bank Current Account is integrated or who does not have ICICI Bank Current Account.
Click on this check their Offer / Eligibility and Apply to initiate Overdraft facility directly from Alignbooks and submit relevant documents online as per Bank Guidelines.
Clicking here allows you to check your subscription detail. AlignBooks works on subscription model which is explained here;
to create or select a Company. We want you to work fast with accuracy at your command. With this in mind, we have aligned multiple companies in one platform so at a click of a button you can swap and change companies. If you have open more than one Company, always select a company for which you want to make transaction entries or view reports.
against the company you want to make default. 
. The system will prompt to a new window, enter the required details.
to exit this window. To know more about this utility click here to visit Create Company setup.
You can check the Training videos on our Youtube Channel in both Hindi and English Language. 
You can call our support team on these numbers 
to incorporate your brought forward balances. 
to open Configuration Menu.
to read our Security Policy
to make an easy shift from one accounting period to another. 
to confirm the change.
allows you to refresh your connection to data. At times, you might want to click on refresh button to ensure you have the latest set of data on your screen.
button to mention the remarks. The screen appear look like this; 
button, specify the Action & Action remarks in this screen submit by click "OK".
to manage your profile, change password and logout to close you current session.
to view an overview about the Alignbooks product and features.
to read our 
to read our 
