Expense Claim Process

Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the Expense Claim preparation Option.
Before we begin, let us understand about the need of Expense Claim and the usage of this particular activity.
Let’s understand how to approve the expense claim;
Expense Claim Process

Pending / Clear

1. Pending / Clear : Select from the drop down list to view Pending / cleared claims.

Claim Number

2. Claim Number : Select the Claim Number from the drop down list. if claim is approved then it will not reflect in pending lst.
Click on the "OK" button will fill the data in below table

Claim Detail

3. Claim Detail : System will display the Details of Expense Claim like Employee and Branch, Expense Claim Date etc.

Approve Amount

Enter the approved amount.

Credit Ledger

5. Credit Ledger : Select the ledger to be credited against the expenses.

Cheque No

6. Cheque No : Enter the cheque no.


7. Attribute: This field is available only if you have selected to use Attributes in Finance Setup and the a GL where attribute is linked is effected by this Invoice. For Example if you have allocated an attribute with GL “Delivery Charges” and an amount is going to be debited / credited by creation of this Invoice, the system will ask to select an attribute to be linked with Delivery Charges.


8. Save : Click on this button to save the document prepared by you.


9. Clear : Click on this button to clear all the values.
We hope you enjoyed this tutorial. Please give us a call for further help.  Happy Aligning!