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Market Place Payment

 
Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the Market Place Payment preparation options.
 
Before we begin, let us understand about the need of Market Place Payment Entry and the relevance of this particular activity.
 
The basic purpose of Market Place Payment Entry is to account for the payment received from the E-Commerce customer and to generate a receipt against this payment in favour of E-Commerce customer.
 
AlignBooks has made this module more useful for you by providing following additional utilities:
·         If you are maintaining and tracking bill wise outstanding of customers, you can adjust the bill(s) against which this particular payment is received.
 
You can create a Market Place Payment under Module of AlignBooks.
 
The key functions of Market Place Payment Module are:
·         Creation of a New Market Place Payment,
·         Modification of an existing Market Place Payment;
·         Deletion of an existing Market Place Payment.
 

 Configuration:

AlignBooks provide you the facility to configure your Market Place Payment with respect to choice of maintaining multiple series of document (Market Place Payment), choice of sending Email and SMS on creation/edit/approval of the documents and for Approval Systems setting etc.
 
Click on Configuration while you have selected the menu of Market Place Payment note from the dropdown list of sales module. Click on “How to Configure a Document”, to learn to configure the document and to learn more about this utility.
 
Market Place Payment 
 
Let’s now understand how to create a new Market Place Payment in simple steps
 
You have three ways to prepare a Market Place Payment;
·         Enter fresh data for the first time;
·         Open an existing document and use the “Copy” feature of AlignBooks to make the necessary changes. This will save your time and efforts;
·         If you have data in an Excel Format, Import data and make the required changes.
 
Once you finish up with the configuration of the document you can start creating the Market Place Payment.
 
 
Let’s learn how to enter the fresh set of data for the first time for creating this sort of document;
 
1

Location

1. Location: Under this field, You can select the location, if you are handling Multi Locations. System will ask for this information only if you have configured Multi Locations - "ON” under General Setup and System will fill the default Location if you have configured the Default Location under Data Access Rights. 
If your desired Location does not exist in the menu, you can create a New Location by clicking on  option within the dropdown menu. You can also Edit or Delete a Location from Here. Select a Location to be edited / deleted and then click on . The Location will be opened in Edit mode and you can edit it and save by click on  . You can delete it by click on . 
2

Customer

2. Customer: Select a Customer from whom the payment is received.  You can Add, Edit or Delete a Customer by following the process described under Location Tab.
3

Voucher Date

3. Voucher Date: Enter the date which you wish to reflect in the document. By default, the system will take the current date. You can also pick a different date by just clicking on the calendar function.
4

Voucher No.

4. Voucher No.: System will generate voucher number based on the Voucher Numbering configuration, if you have opted to maintain "auto prefix” and “auto numbering”.
Prefix :  While configuring your document, if you have opted to “maintain manual prefix”, select a prefix from the drop down list. If the required prefix does not exist in the list, you are able to create a new one by clicking on   Icon or  option within the dropdown menu and input a name. This field will not be available if you have opted "Not required".
Number:  While configuring your document, if you have opted to “maintain manual numbering”, enter a document number here.
5

Cash / Bank Ledger

5. Cash / Bank Ledger : Select the Cash or Bank account where the payment so received is booked /deposited. If the required Cash /Bank GL does not exist in the list, you can create a new one by clicking on   Icon or  option within the dropdown list and input the same.
6

Reference No

6. Reference No: Here you may enter the customer or previous document number, if any.
7

Reference Date

7. Reference Date: Here you may enter the reference document’s date. By default, the system will take the current date. You can also pick a different date by just clicking on the calendar function.
8

Detail Grid Table

8. Detail Grid Table :
So far we have entered the relevant details to clearly identify the customer. We will now enter the details of payment received against the Order Number and their corresponding Invoice number from Ecommerce Customer.  
 
: Click here to add a Row to the table.
: Click here to delete a row from the table.
 
Before making the entry, let us understand each columns of display list:
 
Order No
Here enter the Order No generated by E-Commerce Customer.
Bill No 
(Non-Editable Field)
Here the Bill/invoice number will be displayed in which the Order No is mentioned in Invoice.
Bill Date
(Non-Editable Field) 
Here the Bill/invoice date will be displayed in which the Order No is mentioned in Invoice.
Bill Amount
(Non-Editable Field)
Here Bill/invoice Amount is displayed in which the Order No is mentioned in Invoice.
Type
Please select the relevant option from the drop-down list. Values in list: Prepaid, Post-paid, Protection, Insurance & Others.
FA Type
Please select the relevant option from the drop-down list. Values in list: FA & Non-FA
Settlement Amount
Enter the Settlement Amount here.
Reimbursement
Enter the Reimbursement Amount here.
Total Charges
Enter the Total Charges incurred here.
Service Tax
Enter the Service Tax Amount here.
FA Fee
Enter the FA Fee here.
Marketing Fee
Enter the Marketing Fee here.
Collection Fee
Enter the Collection Fee here.
Courier Fee
Enter the Courier Fee here.
Commission
Enter the Commission Amount here.
Miscellaneous
Enter the any Miscellaneous expenses here.
Self Offer Value
Enter the Self Value Offer here.
MP Offer Value
Enter the MP Offer Value here.
TCS
Enter the TCS amount here.
TDS Reimbursement
Enter the TDS Reimbursement here.
Remark
Enter any remarks regarding the payment received.
9

Add New Row to Table

9. Add New Row to Table : Click this button to add new row.
10

Remark

10. Remark: You may input here any remark pertaining to the document.
11

Attachment

11. Attachment: You may upload any supporting documents, which can be used for the future reference. For example, you may scan and attach a copy of Inward remittance receipt supplied by the Customer. You can browse the location to find the document and attach the same.  Click on “X” to remove the attachment.
12

Save

12. Save : Click on the button to save the document prepared by you.
13

Print

13. Print : Click on this button to save voucher and Print the document prepared by you. Click here  “Print Utility”, to know more about this utility.
14

Clear Detail

14. Clear Detail : Before clicking this option make sure that the data entered is no more required by you; the moment you click on this option the system will erase all the data and give you an empty screen to enter fresh data.
15

Mail / SMS

15. Mail / SMS :  Click on this Button, If you want to send a Email (with Attachment). Click on  beside Mail and click on Email Link (Email with Link included for Document Print) or click SMS.
16

Schedule

16. Schedule : If you want to create a schedule for this document, click on . Click here  “Schedule a Document”,  to know more about this utility.
17

Document History

17. Document History : Click here to know the History of the Document for date and time of creation / modification / delete / cancel / restore. This button will be active only when document is open an existing document and when Manage Document History : “ON” in General Setup.
18

Import Voucher (Excel File)

18. Import Voucher (Excel File) : Click on this button to Import Data and select a file from which Data is to be imported. Click here “Import Utility”, to know more about this utility.
19

Open Document

19. Open Document : Click here to open an existing Sales Return Voucher. Click here  “Open a Document”,  to know more about this utility.
20

Delete Document

20. Delete Document : If you wish to delete any existing Sales Return Voucher, open an existing voucher and specify the reason for delete in "Edit Remark" field then Click on this button to delete the Voucher.
21

Copy Document

21. Copy Document : Click here to copy the values from an existing Sales Debit Note. Click here  “Copy from a Document”,  to know more about this utility.
22

Cancel Document

22. Cancel Document : If you wish to cancel any existing Sales Return Voucher, open an existing voucher and specify the reason for cancel in "Edit Remark" field then Click here   to Cancel the Voucher. when you cancel a document then document status will update as "Cancel" and All financial / stock impact (whichever applicable) will reverse for this voucher.
23

Restore Document

23. Restore Document : If you wish to restore any existing Sales Return Voucher, open an existing voucher and specify the reason for restore in "Edit Remark" field then Click here to Restore the Voucher. when you Restore a document then document status will update as "Open" and All financial/stock impact (whichever applicable) will be restored for this voucher.
 
 
We hope you enjoyed this tutorial. Please give us a call for further help.  Happy Aligning!
 
 
 
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