Opening Stock

Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the Opening Stock Balance utility. 
Before we begin, let us understand about the need of Opening Stock entry and the usage of this particular activity.
When you are shifting your data from manual system or from any other software to AlignBooks, you will need to bring in system the quantity and value of your Opening Stock so that these items are available for Sales/consumption etc. 
Therefore, in Opening Stock we enter Opening quantity and rate for each item with all the available data at hand. This is a one-time process at the time of shifting data from a manual system or from other system and this library of data is extensively used to capture, generate and auto generate the required documents and reports in a desired format.  
You can also edit an already created set of information with required authorization. 
The key functions of an Opening Stock Module are:
·     Enter the data of Opening Stock;
·     Modification in data of Opening Stock;
We will be going through the each of these set of information in detail. If you have not yet created Item profile of your all items, you should first create the Item profile of all the required items.
To create an item profile, use   menu under  module.
Enter the Data of opening Stock first time
If you are on home page, you need to click on   Icon and you will get eight options. Select  out of the eight menu options available. The Screen appears will look like;
Opening Stock
Let us understand how you can input the opening stock details;

Location / Branch

1. Location / Branch: If you are handling multi locations, select the required location from the dropdown menu. This field is available only if you have configured Multi location “ON” in General Setup. If your desired Location does not exist in the menu, you can create a New Location by clicking on option within the dropdown menu. You can also Edit or Delete a Location from Here. Select a Location to be edited/deleted and then click on . The Location will be opened in Edit mode and you can edit it and save by click on . You can delete it by click on


2. Warehouse: If you have Multi warehouses, select the required ware house from the drop down menu.
This field is available only if you have configured Manage Warehouse : “ON” in Inventory Setup.

Confirm Input

3. Confirm Input :
Once you click on , a list of all the Items created by you will be displayed in the Table. If you have already entered any value against any item earlier, those values will also be displayed against that item. You can input the value against any item, if not already entered, or change value entered earlier.
Let us understand the columns of the table;

Item Name

4. Item Name : Here Item name is displayed.

Group Name : Here the Group Name under which Item profile is created is displayed. This field is placed in Group Header to enable display of Group wise Items.

Sub Item

5. Sub Item : Here Sub Item Name is displayed.
This column is available only if you have configured “Sub Item” as “ItemWise” or “CommonForAllItem” in Inventory Setup.


6. Code : Here Item code is displayed.


7. Unit : Here Item measurement unit is displayed.

Serial Detail

8. Serial Detail : If you are maintaining Item Serial Number, click here to enter the item serial numbers, a new window will be available to enter multiple item serial numbers.
Click here Input Panel - Serial to know more about this utility.
This field is available only if you have configured Item Serial Number Tracking : "ON” in Inventory Setup.

Batch Detail

9. Batch Detail : If you are maintaining Item Batch Number, click here to enter the item batch numbers, a new window will be available to enter multiple item batch numbers.
Click here Input Panel - Batch to know more about this utility.
This field is available only if you have configured Batch wise inventory : "ON” in Inventory Setup.

Pack Quantity

10. Pack Quantity : If you are maintaining Inventory in two unites i.e. Pack Unit and measurement Unit, enter the here the opening quantity in terms of pack unit. {Ex. – Begs, Cartoons etc.}. This column is available only if you have configured Separate Packing Unit : "ON” in Inventory Setup.


11. Quantity : Enter the Opening Stock quantity.


12. Rate : Enter the Item Rate for valuation purpose.


13. Amount : The system will calculate and display the Amount automatically.
The total of all Item Value is displayed at the bottom of the Table.
When you have finished your data entry for all items, click on   to Save the values.
Delete : If you wish to delete an Opening Stock data, Click on  and confirm the deletion. 
Export : Click on  to Export the data as visible in the list to an Excel Sheet. 
Import: Click on  to Import Data and select a file from which Data is to be imported. Click here  “Import Utility”,  to know more about this utility.
Search : Type a text to search a particular record.
We hope you enjoyed this tutorial. Please give us a call for further help.  Happy Aligning!