POS Customer Opening

 
Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the “POS Customer Opening” set up options.
 
Before we begin, let us understand about the need of POS Customer Opening and the usage of this particular activity.
 
When you are shifting your data from manual system or from any other software to Alignbooks, you will need to enter Opening Outstanding of    POS Customer so that you can track payments and can generate Outstanding reports.
 
Therefore, in Opening Outstanding POS Customer we enter customer’s outstanding for each customer with all the available data at hand. This is a one-time process at the time of shifting data from a manual system or from other system and this library of data is extensively used to capture, generate and auto generate the required reports in a desired format.  
 
You can also edit and delete an already created set of information with required authorization.
 
The key functions of a POS Customer Opening Module are:
  • Creation of bill wise outstanding details of a  POS Customer;
  • Modification of an existing bill wise outstanding details of a POS Customer;
  • Deletion of an existing bill wise outstanding details of a POS Customer.
 
We will be going through the each of these set of information in detail.
 
New Creation of bill wise outstanding details of a POS Customer
 
If you are on home page, you need to click on Icon and you will get four options. Select out of the eight menu options available. The Screen appears will look like;
 
 
Click on this option and you will  be directed to the POS Customer Opening screen. Here you can input your opening unpaid / unadjusted document details of a customer.
 
 
POS Customer Opening
 
 
Let us understand how you can input the document details;
 
1Counter : If you are handling multi counter, select the required counter from the drop down menu.
 
If your desired Counter does not exist in the menu, you can create a New Counter by clicking on  option within the dropdown menu. You can also Edit or Delete a Counter from here. Select a Counter to be edited/deleted and then click on  .
You can set your default counter from Data Access Rights option, to set the default counter from Data Access Rights >> Select User Name >> under Default counter select the counter name from the drop down list. The Counter will be opened in Edit mode and you can edit it and save by click on . You can delete it by click on .  
 
Once you Click on "OK" Button after select your applicable Counter related to whom you are entering your data. Here you can see the name of customers for whom you have already entered the outstanding bills along with their total outstanding Amount,  you can start entering outstanding documents in the Table.
 
Let us understand the columns of the table;
 
2

Add Row

2. Add Row click on this button, If you want to add a row in the Table.
3

Delete Row

3. Delete Row click on this button, If you want to delete a row entered by you.
4

Customer

Select a customer from the drop down list for whom you are entering opening outstanding bills. 
You can Add, Edit or Delete a Customer by following the process described under Location Tab.
5

Tender

Select a tender from the drop down list for which the credit was given to customer.
6

Debit / Credit

6. Debit / Credit Select from the drop down whether this is a Debit to the Customer or Credit i.e. Select “Dr” if the document entered by you is a Bill and select “Cr.” if the document entered by you is a Credit Note, Goods Return memo or Adhoc payment receipt.
7

Outstanding Amount in Base Currency

7. Outstanding Amount in Base Currency Enter the outstanding amount in base currency.
8

Contra Ledger

Select a ledger from the drop down under which the credit was given to POS customer.
 
In the same way you can enter as many row for a customer as you want. You can repeat  the process to enter outstanding documents of other Customer(s).
 
Save : When you have finished your data entry for a Counter, click on to Save the values.
 
 
Delete : If you wish to delete an Opening POS Customer data, Click on  and confirm the deletion. 
 
 
Export : Click on  to Export the data as visible in the list to an Excel Sheet. 
 
 
Search : Type a text to search a particular record.
 
 
Click on to Exit from the New POS Customer Opening Entry form.
 
 
The system will automatically take the total outstanding of each customer entered here and will post in your financial opening entry against each Customer.
 
 
Repeat the process for each Counter as applicable. 
 
We hope you enjoyed this tutorial. Please give us a call for further help.  Happy Aligning!
 
 
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