Post Dated Cheque Issue

 
Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the Post Dated Cheque Issue Voucher preparation options. 
 
Before we begin, let us understand about the need of Post Dated Cheque Issue Voucher Entry and the relevance of this particular activity.
 
Apart from normal payments to vendors, some payment to vendors are made with Post dated cheques which need to be disburse on the respective cheque date, accounting entry for such issue cannot be passed due to post date, so Alignbooks provide this voucher to keep the track of such payments of post dated cheques and they details can be fetch with a button click to create receipt payment voucher which will affect the respective vendors and bank account ledgers.
 
You can create a Post Dated Cheque Issue Voucher under Finance Module of AlignBooks.
 
The key functions of Post Dated Cheque Issue Voucher Module are:
  • Creation of a New Post Dated Cheque Issue Voucher,
  • Modification of an existing Post Dated Cheque Issue Voucher;
  • Deletion of an existing Post Dated Cheque Issue Voucher.
 

Configuration:

AlignBooks provide you the facility to configure your Post Dated Cheque Issue documents with respect to choice of maintaining multiple series of documents, choice of sending Email and SMS on creation/edit/approval of the document and for Approval System setting etc.
 
Click on  to configure this document. Click here  “How to Configure a Document”,  to know more about this utility.
 
 
Post Dated Cheque Issue
 
Let’s now understand how to create a New Post Dated Cheque Issue Voucher in simple steps
 
You have two ways to prepare a Post Dated Cheque Issue Voucher;
·     Enter fresh data for the first time;
·     Open an existing document and use the “Copy” feature of AlignBooks to make the necessary changes. This will save your time and efforts;
 
Let’s enter the fresh set of data for the first time;
 
1

Location / Branch

1. Location / Branch: Under this field, You can select the location, if you are handling Multi Locations. System will ask for this information only if you have configured Multi Locations - "ON” under General Setup and System will fill the default Location if you have configured the Default Location under Data Access Rights. 
If your desired Location does not exist in the menu, you can create a New Location by clicking on  option within the dropdown menu. You can also Edit or Delete a Location from Here. Select a Location to be edited / deleted and then click on . The Location will be opened in Edit mode and you can edit it and save by click on  . You can delete it by click on . 
2

Voucher Date

2. Voucher Date : Enter the date which you wish to reflect in the document. By default, the system will take the current date. You can also pick a different date by just clicking on the calendar function.
3

Voucher No

3. Voucher No: System will generate voucher number based on the Voucher Numbering configuration, if you have opted to maintain "auto prefix” and “auto numbering”.
Prefix :  While configuring your document, if you have opted to “maintain manual prefix”, select a prefix from the drop down list. If the required prefix does not exist in the list, you are able to create a new one by clicking on   Icon or  option within the dropdown menu and input a name. This field will not be available if you have opted "Not required".
Number:  While configuring your document, if you have opted to “maintain manual numbering”, enter a document number here.
4

Detail Table

We will now enter the specific ledger details to generate a Post Dated Cheque Issue;
 
 
 : Click here to add a Row to the table.
: Click here to delete a row from the table.
 
Party : Select a Vendor from the drop down menu.
Bank : select the issuing bank reference from the drop down list. If the required bank reference does not exist in the list, you are able to create a new one by clicking on Icon or   option within the dropdown menu and input a name.
Cheque No : Enter the Cheque Number.
Dated : Enter the Date of Cheque.
Amount : Enter the amount of Cheque.
Remark : If you wish to put any remark against this transaction, enter here.
 
5

Narration

5. Narration : Input here a detailed narration pertaining to the voucher.
6

Save Voucher

6. Save Voucher : Click on the button to save the document prepared by you.
7

Print Voucher

7. Print Voucher : Click on this button to save voucher and Print the document prepared by you. Click here  “Print Utility”, to know more about this utility.
 
You have completed creation of New Post dated Cheque Issue. 
 
8

Clear Detail

8. Clear Detail : Before clicking this option make sure that the data entered is no more required by you; the moment you click on this option the system will erase all the data and give you an empty screen to enter fresh data.
9

Mail / SMS

9. Mail / SMS : Click on this Button, If you want to send a Email (with Attachment). Click on  beside Mail and click on Email Link (Email with Link included for Document Print) or click SMS.
10

Schedule Document

10. Schedule Document : If you want to create a schedule for this document, click on . Click here  “Schedule a Document”,  to know more about this utility.
11

Document History

11. Document History : Click here  to know the History of the Document for date and time of creation / modification / delete / cancel / restore. This button will be active only when document is open an existing document and when Manage Document History : “ON” in General Setup.
12

Import Voucher (Excel File)

12. Import Voucher (Excel File) : Click on this button to Import Data and select a file from which Data is to be imported. Click here “Import Utility”, to know more about this utility.
13

Open Document

13. Open Document : Click here to open an existing PDC Issue voucher. Click here  “Open a Document”,  to know more about this utility.
14

Delete Document

14. Delete Document : If you wish to delete any existing voucher, open an existing voucher and specify the reason for delete in "Edit Remark" field then Click on this button to delete the Voucher.
15

Copy Document

15. Copy Document : Click here to copy the values from an existing PDC Issue voucher. Click here “Copy from a Document”,  to know more about this utility.
16

Cancel Document

16. Cancel Document : If you wish to cancel any existing voucher, open an existing voucher and specify the reason for cancel in "Edit Remark" field then Click here   to Cancel the Voucher. when you cancel a document then document status will update as "Cancel" and All financial / stock impact (whichever applicable) will reverse for this voucher.
17

Restore Document

17. Restore Document : If you wish to restore any existing voucher, open an existing voucher and specify the reason for restore in "Edit Remark" field then Click here to Restore the Voucher. when you Restore a document then document status will update as "Open" and All financial/stock impact (whichever applicable) will be restored for this voucher.
 
 
We hope you enjoyed this tutorial. Please give us a call for further help.  Happy Aligning!
 
 
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