Salary Process

 
Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the Salary Process preparation Option.
 
Before we begin, let us understand about the need of Salary Process and the usage of this particular activity.
 
 
You can also edit and delete an already created set of information with required authorization.
 
The key functions of a Salary Process Module are:
  • Process of a Salary Process Record;
  • Display of an already processed records of Salary Process;
 
We will be going through the each of these set of information in detail.
 
 
Salary Process
 
Let’s now understand how to complete Salary Process in simple steps
 
1

Month

1. Month: Select the month for which you want to process the Salary for employee/s. By default, the system will take the previous Month. You can also pick a different month from the drop down list.
2

Year

2. Year: Select the year for which you want to process the Salary for employee/s. By default, the system will take the current Year. You can also pick a different year from the drop down list.
3

Filter Data

3. Filter Data : Click on this button, If you want to process / display salary of selected employees or specific Department or Designation or Branch etc. In this case for each category you can select multiple checkbox in drop down against particular head for selection. Like if you want to process salary of only Admin Department then select check box against "Admin" from Drop down list of Department.
 
Click on "Process" Button to process salary for the month and year when you are finish to apply filter on desired fields.
Click on "Display" Button to display already processed salary for the month and year when you are finish to apply filter on desired fields.
 
Click on to close/exit the filter form.
4

Display

4. Display : Click on this button, System will display the list of details of employee based on the data filter and if salary is already processed for this month and year.
5

Process

5. Process : Click on this button, System will display the list of details of employee based on the data filter and process the Salary for this month and year.
 
System will fill the active employee for the selected month and year for Salary Process.
 
Let us understand the column details of the Table;
 
 
6

Employee Details

6. Employee Details : Here columns will display the details of Employees.
Column Name
Description of Columns
Code
Here System will display the code of the Employee.
Employee
Here System will display the Name of the Employee.
 
 
7

Paid Days

7. Paid Days : Here System will fill the Paid days for this month which is saved from the Monthly Attendance process.
8

CTC

8. CTC : System will display the CTC from the Employee Master.
9

In Hand Salary

9. In Hand Salary : System will display the In Hand Salary from the Employee Master.
10

Salary Components

10. Salary Components : Here System will calculate the amount for each component like Basic / HRA / Special Allowance etc. which are presence dependent.  For each component amount will be calculated based on Paid days for this month and the latest Salary component amount defined in Employee Master and if the component Type Deduction then amount will be displayed in negative.
If the salary component is editable, you can enter the amount manually for the particular component.
11

Other Earning

11. Other Earning : Here System will display the columns for Bonus, Leave Salary and Over Time as applicable under HR Payroll Setup. 
Column Name
Description of Columns
Over Time Amount
Here System will calculate the Over Time Amount based on the Overtime hours and calculation as per setup.
Leave Salary
Here Enter the amount for leave encashed .
Indemnity
Here Enter the indemnity amount which is given.
Bonus
Here Enter the Bonus Amount which is given.
12

Deductions (Statutory & Finance)

12. Deductions (Statutory & Finance) : Here System will display columns for any Advance / Loan deduction for the employee and the Statutory compliances applicable under HR Payroll Setup.
 
Column Name
Description of Columns
Loan
Here Enter the amount to be deducted against any Loan installment which is pending 
Advance
Here Enter the amount taken by employee as Advance which is to be deducted from this month salary.
Tax Deducted at Source
Here Enter the TDS Amount which is to be deducted from this month salary.
ESI
Here System will calculate the ESI Amount for deduction, if ESI is applicable for employee.
Provident Fund
Here System will calculate the PF Amount for deduction, if PF is applicable for employee.
Labor Welfare Fund
Here System will calculate the LWF Amount for deduction, if labor Welfare fund is applicable for employee.
Professional Tax
Here System will calculate the Professional Tax Amount for deduction, if professional tax is applicable for employee.
13

Net Payable

13. Net Payable : System will auto calculate the Net Payable for employee after all the deductions of statutory and other components.
14

Employee Details

14. Employee Details : Here columns will display the employee information about his Posting and Joining details.
Column Name
Description of Columns
Branch
Here System will display the Branch Name in which Employee is posted.
Department
Here System will display the Department of the Employee.
Designation
Here System will display the Designation of the Employee.
Category
Here System will display the Category of the Employee.
Joining Date
Here System will display the Joining Date of the Employee.
 
 
15

Save

15. Save : Click on this button to save the values entered by you.
16

Cancel

16. Cancel : Click on this button to clear the values without accepting any changes.
 
You have completed Salary process for the Month.
 
 
We hope you enjoyed this tutorial. Please give us a call for further help.  Happy Aligning!