Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the “Production Assembling” memo preparation options.
Before we begin, let us understand about the need of Production Assembling Entry and the relevance of this particular activity.
When you manufacture any goods you need to adjust your Inventory records by increasing the inventory of Finished Goods and reducing the inventory of Raw Materials. Also, you need to calculate cost of your manufacturing. Through this module of AlignBooks you can enter your production details.
You can create a Production Assembling Memo under Production Module of AlignBooks.
The key functions of Production Assembling Memo Module are:
Creation of a New Production Assembling Memo,
Modification of an existing Production Assembling Memo;
Deletion of an existing Production Assembling Memo.
Configuration:
AlignBooks provide you the facility to configure your Production Assembling Memo documents with respect to choice of maintaining multiple series of documents, choice of sending Email and SMS on creation/edit/approval of the document and for Approval System setting etc.
Click on “Configuration” to configure this document. Click here “How to Configure a Document”, to know more about this utility.
Let’s now understand how to create a New Production Assembling Memo in simple steps
You have three ways to prepare an Production Assembling Memo;
Enter fresh data for the first time;
Open an existing document and use the “Copy” feature of AlignBooks to make the necessary changes. This will save your time and efforts;
If you have data in an Excel Format, Import data and make the required changes.
Let’s enter the fresh set of data for the first time;
Location: If you are handling multi locations, select the required location from the dropdown menu. This field is available only if you have configured “Multi location “ON” in configuration ->Company Setup->General Setup”.If your desired Location does not exist in the menu, you can create a New Location by clicking on option within the dropdown menu. You can also Edit or Delete a Location from Here. Select a Location to be edited/deleted and then click on . The Location will be opened in Edit mode and you can edit it and save by click on . You can delete it by click on .
Finished Warehouse : Select the ware house where the Finished Goods are to be stored. You can Add, Edit or Delete a warehouse by following the process described under Location Tab.
It may be noted that relevant warehouse fields are available only if you have configured “Warehouse “ON” in configuration ->Company Setup->Inventory->Basic”.
Production Floor : Select a production floor where the Goods are manufactured. You can Add, Edit or Delete a Production Floor by following the process described under Location Tab.
Category : If you are classifying your document in different categories,select the applicable category from the drop down menu. This field is available only if you have configured “Document Classification - ON” in Configuration ->Company Setup->Inventory->Basic.You can Add, Edit or Delete a Category by following the process described under Location Tab.
Date : Enter the Production Assembling date which you wish to reflect in the document. By default, the system will take the current date. You can also pick a different date by just clicking on the calendar function.
Prefix : While configuring your document, if you have opted to “maintain manual prefix”, select a prefix from the drop down list. If the required prefix does not exist in the list, you are able to create a new one by clicking on Icon or option within the dropdown menu and input a name.
Number : While configuring your document, if you have opted to “maintain manual numbering”, enter a document number here.
Bill of Material : Select the relevant Bill of material if already prepared to manufacture this item. If you select a Bill of material, you will be able to pull the Raw material consumption details automatically from there and the system will calculate the raw material consumption quantity based on the batch quantity produced.You can Add, Edit or Delete a Bill of Material by following the process described under Location Tab.
GetRMConsumption : If you have selected a Bill of Material, click here to fetch and calculate the raw material consumption based on batch quantity. Otherwise you will need to input the details of Raw Material consumption manually.
Pull From : This field is used to import data from the parent document. Upon selection, a list of parent documents will be on display. If there is no parent document linked, this option will be shown as “Disabled”
Lookup : This option will work like a Bar Code. If you enter an item Code, the system Pick-up the relevant details automatically.
So far we have entered the relevant details to clearly identify the Production Assembling Memo. We will now look into the specific Item consumed.
Item consumption details, if already fetched from bill of material, will be displayed here. You can add, edit or remove the consumption quantity. If you have not fetched the details, you can enter the consumption details afresh.
: Click here to add a Row to the table.
: Click here to delete a row from the table.
Item Code : Select, from the dropdown menu, an Item code of raw material to be consumed.
Description : System will fill the description details automatically from Item Master.
Pack Unit : System will fill the pack unit details automatically from Item Master. This field is available only if you have configured Separate Packing Unit – “ON” in Company Setup_>Inventory->Basic.
Pack Quantity : Enter the pack consumption quantity here. This field is available only if you have configured Separate Packing Unit – “ON” in Company Setup_>Inventory->Basic.
Unit : System will fill the unit details automatically from Item Master.
Quantity : Enter the consumption quantity here.
Rate : System will auto calculate and pick the rate the rate of item based on your stock valuation method.
Amount : System will calculate the Amount automatically
User Defined Item Attributes 1-5: Select an item attribute applicable to this item. This field is available only if you have configured Item attributes in Company Setup->Inventory->Item Attributes-Required
Remark : Input here any remark pertaining to the item.
Item Balance : Here the system will display the item’s stock in hand
You have entered the item consumption details. Now we will cover the financial part of this production assembly memo.
User Defined Fields 1-5 : During the Company Setup (->Inventory Setup->Inventory Document Custom Fields) if you have selected user defined fields, these will appear with the Caption provided by you for these extra fields. You may enter the relevant values/data in the applicable field.
: Before clicking this option make sure that the data entered is no more required by you; the moment you click on this option the system will erase all the data and give you an empty screen to enter fresh data.
Click on 
to print the document prepared by you. Click here “Print Utility”, to know more about this utility..
Import : Click on 
to Import Data and select a file from which Data is to be imported. Click here “Import Utility”, to know more about this utility.
Schedule : If you want to create a schedule for this document, click on 
. Click here “Schedule a Document”, to know more about this utility.
Open : Click here to open an existing Production Assembling.Click here “Open a Document”, to know more about this utility.
Copy : Click here to copy the values from an existing Production Assembling . Click here “Copy from a Document”, to know more about this utility.
option within the dropdown menu. You can also Edit or Delete a Location from Here. Select a Location to be edited/deleted and then click on 
. The Location will be opened in Edit mode and you can edit it and save by click on 
. You can delete it by click on 
. 
to save the document prepared by you.
beside Mail and click on Email or SMS.
