Welcome to AlignBooks. We are happy to have you on board. In this help studio tutorial, we will explore the “Opening Financial” entry options.
Before we begin, let us understand about the need of Opening Financial entry and the usage of this particular activity.
When you are shifting your data from manual system or from any other software to AlignBooks, you will need to bring in system the opening values of your various Assets and Liability heads.
Therefore, in Opening Financial we enter Opening values of each Assets and Liability Ledgers. This is a one-time process at the time of shifting data from a manual system or from other system and this library of data is extensively used to capture, generate and auto generate the required reports in a desired format.
You can also edit and delete an already created set of information with required authorisation.
The key functions of an Opening Financial Module are:
We will be going through the each of these set of information in detail.
AlignBooks have provided a ready to use chart of Account (General Ledgers), still you may need some more GL to suite your requirement. Before entering the Financial opening, make sure that you have created all required Ledgers in your Chart of Accounts.
Enter the Data of opening Financial first time
If you are on home page, you need to click on 
Icon and you will get four options. Select out of the four menu options available. The Screen appears will look like;
Let us understand how you can input the opening Financial details;
 Location: If you are handling multi locations, select the required location from the dropdown menu. This field is available only if you have configured “Multi location “ON” in configuration ->Company Setup->General Setup”.If your desired Location does not exist in the menu, you can create a New Location by clicking on  option within the dropdown menu. You can also Edit or Delete a Location from Here. Select a Location to be edited/deleted and then click on  . The Location will be opened in Edit mode and you can edit it and save by click on  . You can delete it by click on  .
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 Click on 
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A list of all the Ledgers created by you will be displayed in the Table. If you have already entered any value against any item earlier, those values will also be displayed against that item. You can input the value against any item, if not already entered, or change/delete value entered earlier.
As you can see, the ledger display is divided into two parts. On the left side all ledgers in the nature of Capital and Liability are displayed and on the right side, ledgers in the nature of Assets are displayed.
Let us understand the columns of the table in detail;
Code : Here respective code of Group, Sub-Group and GL is displayed.
Description : Here all the Groups, Sub-Groups and Ledgers created by you are displayed in sequence as are presented in Balance Sheet. To avoid any confusion Groups and Sub-Groups are displayed in bold letters and are presented in Tree view.
SL : In this column, a sign like 
will appear against a ledger indicating that there are Sub Ledgers/parties under this Ledger. When you will click here, a new window will be available to input the opening balances of Sub-ledgers/parties.
Amount : In this column you can input the opening Balance amount against a Ledger.
It may be noted that amount column against group is always disabled. When you will input any value against a ledger the group total will automatically be updated and displayed against each group/Sub-group.
If you have already entered the Opening outstanding bills of Customers and Vendors, the total amount entered by you in that module will automatically reflect against each Customer/Vendor. If you notice any difference in the amount so captured by the system, you are at ease to change the amount so captured by the system but it is advisable not to change the amount here, rather make the required change in respective module i.e. Opening Outstanding Customers or Suppliers. If you make any change in the amount here, this will result mismatch in your Bill wise outstanding with total outstanding of a customer/vendor.
Dr. / Cr : Select from the dropdown whether the amount entered represents a “Dr.” value or “Cr.” value.
In Liability side, by default, the system will take all values entered as “Cr.” unless you change it in a particular case. Similarly, in Assets side, by default, the system will take all values entered as “Dr.” unless you change it in a particular case.
The same set of columns is appearing at the right hand side where you can input opening data of your Assets Ledgers.
Change View : If you do not want a Grouped view of ledgers, click on Description Column, All the ledgers will appear on top in alphabetic order. You can restore your Group View by clicking again on Description column.
Search : Type a text to search a particular Ledger you are missing.
Export : Click on 
to Export the data as visible in the list to an Excel Sheet.
When you have finished your data entry for all the ledgers, click on 
to Save the values.
Kindly make sure that total of your Equity & Liabilities as appear in the top row of table matches with total of your Assets, otherwise it will create mismatches in your financial reports. AlignBooks have left this flexibility to save your opening balances even though the total of Equities and Liabilities does not match with total of Assets so that you can check and match the same when you are at ease.
Click on 
to Exit from the Opening Financial Entry form.
We hope you enjoyed this tutorial. Please give us a call for further help. Happy Aligning!
