Purchase Requisition
Purchase requisition form is introduced in AlignBooks under the Purchase module that will enable the user to raise request for items to be purchased whenever the inventory is touching the reorder level or going down the prescribed limits. On basis of such Purchase Requisition, the purchase department/User can raise Purchase Order to procure the material (Since both the forms are inter connected and capable to fetch details on parent-child relationship model).
Expense Budget Control
AlignBooks, figures under Finance module, has introduced the facility to record Budgeted and Forecast, where the user can feed the budgeted figure in respect of various expenses and keep track of the actual expenses incurred against such budgeted amount; the variance report generated by software based on that inputs (budget vs actual) help the users to analyse the performance and to take corrective actions.
Based on the configuration user can be restricted to further spend or alerted while making transactions in excess of budgeted amount in respect of any particular expense head. AlignBooks will also provide the comprehensive variance report for each expense head comparing budget allocated vs actual expenses.
User Menu Level Rights
AlignBooks has now enhanced the functionality of User Management system as User Roles and Permission could be managed at Menu level with in the Module. For example, previously in sales module the user would be allowed or denied rights of Edit/New/Delete/Print/Export for complete activities of sales module i.e. Estimate/Order/Invoice/Payment/Dispatch etc. However, with this enhancement in functionality the access rights in terms of Edit/New/Delete/Print/Export could be assigned to User on transactions level (Estimate/Order/Invoice/Payment/Dispatch etc) with in the Module.
Multiple MRP Selection
It is quite common for any Business enterprise to have inventory of the same Barcode Item/Item on multiple MRP at any given point of time. Hence, it become essential at the time of billing/invoice to ascertain which MRP item is being sold. AlignBooks is now provide in dropdown window the separate quantities of each MRP for the same Barcode Item/Item wherever on billing/invoicing any such item is being selected.
To enable this functionality user can configure the Sales Setup. This feature will be of great help for various business sectors like grocery stores etc where MRP of items changes quite frequently.
Get “Bird’s Eye View” of GST through Dashboard
GST Dashboard provides complete overview of GST related information for the financial year for a particular GST number.
Through GST Dashboard one can glance through the month wise filing status of GSTR1 and GSTR3B (automatically picked up by AlignBooks from GSTN server) along with date of filing for the complete Financial Year.
This Dashboard give the month-wise data of Outward Supplies/Outward GST liability, Inward supplies/Input GST credit and GST deposit in cash in “Birds Eye View” as reflected in the books of accounts.
Within this dashboard right below every data table, another blank table has been given where one can fill up the corresponding month-wise data as submitted in the form GSTR 3B. For filling this data one can tab on the month or click the icon “update filed figures” and a relevant form will pop up asking for requisite data. On save of this pop-up form after duly filling the requisite data, the data would start reflecting in blank tables (the data filed as per form GSTR 3B).
With these tables one can easily compare whether the data as per books (table reflecting the data as per books fetched by software) and data as filed with GSTN (data as manually filled by the user as per form GSTR 3B) is matching or not. One can easily observe from here itself the month-wise difference (if any) for each of the component.
Hence one simple glance on this Birds Eye View” report of GST Dashboard one can either proactively proceed for reconciliation for differences Or could stay relaxed and enjoy peace of mind wherein there is no mismatch.
Similarly, in another table of this very dashboard AlignBooks shows the month-wise data of inward supplies and input credits (fetched from GSTN server as per GSTSR2A filed by the suppliers). The availability of such authentic data on fingertips would give the user ease of managing the task.
Update Logistics details in One Go post sales on various documents (Invoice/Dispatch/Inter Branch Issue forms etc)
It has remained the practice that many of the time some of the information been generated later in the day that needs to be incorporated on various forms generated through out the day. To facilitate such task a separate form has been provided from where the user can update the records without opening and updating each and every vouchers (Sales Invoice/Dispatch/Inter Branch Issue) in respect of various information such as Transporter receipt number, Vehicle number and data in applicable User Defined Fields, in bulk or in One Go.
Simply go on sale menu, choose “update logistics” from drop down menu and fill up the requisite information in the pop-up form.
Multi Window (Tab) Environment
Alignbooks has launched a new feature that facilitates the simultaneous working on multiple windows(tabs). Each window opens as new Tab and the user can swiftly switch over these windows to work more effectively and efficiently. The multiple window facility is quite uncommon in web/browser-based software, none of the popular web/browser-based software having this facility presently. With this facility one can create sales bill in one window while on other window he can create master, open trial balance, open ledger account and so on....
This gives the user flexibility to work over various tasks in parallel without taking of closing one window and then to open new window for performing new task.
Attribute Panel for Input
Alignbooks provide the new Attribute panel in respect to Item Attributes, Print Description, Remarks and Item Custom Field for data inputs in the respective columns of these panels. The data entry through panel provide more ease, visibility and control to user while doing data entry in place of doing data entry in sequential Grid row.
This Panel pops up after item selection which facilitates the user to quickly input values of Product Attributes/User Defined fields (if applicable) / change Printing Description / Item Remarks without scrolling into grid and enter values in each column.
Business Vertical Based Auto Configuration
There are various features relevant to a particular vertical that one has to set up initially before starting working (eg pharma company needs to set up for batch inventory/expiry batch report etc, mobile vendors needs to configure for IME number in inventory set up and so on). Now, AlignBooks auto configure such features in Sales setup, Purchase setup, Inventory setup and Default Print configurations based on the Business Vertical Type selected at the time of Registration or New Company Creation. This feature will enable user to start their working instantly without any hassle to setup the configurations.
Demonstration/Sample Company
Alignbooks facilitates the User by demonstrating the company with sample data relevant to the Vertical of the user; that company under demonstration showcases the Sample Data and Configuration to the User for its Business Vertical that help User to get familiar with product features and Sample Transactions (like sale/purchase/bank/cash/journal). The relevant vertical data helps the User to relate with master creation, user defined fields, reports etc.
Demonstration Company will be displayed in the Company list user can switch the Company to check features/sample data of demonstrated Company.
Location wise and Month wise Display of MIS Reports with further Drill Down
MIS plays a crucial role in improving performance, productivity, and profitability of the organization, so is the display of relevant information. To improve the display and visibility of reports Alignbooks is now providing option to display reports based on location (in case of multiple location) and with further display of data month-wise. Many users just want to see month-wise figure for various comparison and self-consumption. This location-wise/month-wise display of data will enable Management to analyse and grasp the data in much better way. The other user would also be benefited based on this display to quickly reach out to the desired transaction/voucher.
Flexibility to customize Terms & Conditions, Bank Details and Payment Links on each print/export documentt
Some new customised entry fields are introduced for Terms and Conditions, Payment Links (UPI) and Bank Details.
These new fields will enable the User to customise and specify Terms and Conditions, Bank Details and Payment Links (UPI) for collection of payment through QR Code on sales invoice or any other document.
Payment Dunes
Now you do not have to generate payment voucher one by one, payment dune feature is provided by Alignbooks where you just open this option and all vendor wise pending bills will appear, simply check the bill no you want to pay and system will automatically generate partywise separate payment voucher. If you have configured for online payment , you will also be prompted for payment process
Auto Bank Reconciliation
AlignBooks now provides Reconciliation of Banks automatically as well as manually, transaction reconciliation facility for all receipts and payment entries in the bank statement and our bank book. The reconciliation process can be done through two methods, viz. Manual and Automatic. Download Statement from Bank directly through Integration or Excel file. System provides list of un-reconciled entries, for further decision making and matching. Auto voucher entry creation from Bank Statement by One Click from Bank Reconciliation Form.
Track your Outstanding
One of the best things you can do to encourage your clients to pay on time is to communicate with them regularly via an organised set of payment reminders. Keep watch on your outstanding, send reminders mails and sms, optimise your investments. you can select different format from template and send mails by selecting SMS / Email option.
Watch Live your Customer/Vendor Footprints on Google Map
Now you can check your business presence worldwide based on the location of all your Customers and Suppliers will appear on Google Map.
User Tracking
While using smart phone, User/Employee live location can be tracked & their past movement can be monitored as well through Mobile App. It uses GPS information ensuring the right User/Employee is at the right place to work.
Attendence on Mobile
Alignbooks Mobile App now allow the User/Employee to use their own Smart phone for Attendance. Attendance data will be real time sync to our database. It has many flexible reports which can be easily export to Excel.
Expense Claim, Time sheet and Leave Application on Mobile
Expense Claim: Submit and approve claims on the go with our Mobile app. Capture receipts before you lose them and avoid that monotonous, end of the month tasks.
Leave Application: User/Employees will be able to request leave on the mobile app.
Time Sheet: Timesheet is used to track the time spent on projects or tasks. Users can enter the start and end time of tasks. It can be a detailed breakdown of time spent on different tasks. This information is used for project costing, client billing, payroll, time tracking, and job estimation.
Touch POS
Billing were never so easy. Touch Based (Will work on mouse click also) new POS UI provided . Just click on the items selected by your customer, click on Pay, enter tender given by customer and Print the Invoice … amazing ..just 3 click and bill is generated
This interface is best suitable where no of items and less (approx. 100). Group based selection facility is also provided, if your inventory configuration “Item Selection “ is opted as “Group Based” the list of groups will appear on the screen and when you click on group image, pop-up will appear with image of all items under this group and you can select items, click ok, then select next group ..Items so on and your bill is ready with multiple group-items. You can upload item image while creating Items.
Jobber Inventory Management
AlignBooks now provides module to manage inventory with Jobber/Service provider. New Modules i.e. Material Issue for Job work and Material received after Job work is provided. Whenever you issue material to your jobber for some processing / work use issue to jobber module provided under inventory group. When you receive back material after processing, use “Received after Job work” Module. You will be able to generate jobber wise stock Ledger and Stock trial based on these transactions.
New MIS – Day wise/Month wise Ledger Trial & Stock Trial
Day wise Ledger Trial :The report provides you day wise trial of every ledger means for a ledger date wise Opening Balance , Amount Debited for the day and amount credited for the day and final closing balance for the day. This is just summary of Ledger and very useful from accounts review point of view and for audit purpose
Month wise Ledger Trial : The report provides you Month wise trial of every ledger means for a ledger, month wise Opening Balance , Amount Debited for the month and amount credited for the month and final closing balance for the month. This is just summary of Ledger and very useful from accounts review point of view and for audit purpose
Day wise Stock Trial : The report provides you day wise trial of every Item means for a Item date wise Opening Balance , Quantity received for the day and quantity issued for the day and final closing balance for the day. This is just summary of stock ledger and very useful from accounts review point of view and for audit purpose
Month wise Ledger Trial : The report provides you Month wise trial of every Item means for a Item, month wise Opening Balance , Quantity received in the month and quantity issued in the month and final closing balance for the month. This is just summary of Item Ledger and very useful from accounts review point of view and for audit purpose
Slab Based Discount
You can now apply discounts on the basis of slabs in Alignbooks, to use slab based discount structure, click on the configuration icon on the top right of the screen. Now select company setup. To enable slab based discounts in sales, select sales setup, under billing setup you’ll be able to see “Slab Based On”.
Now choose Quantity based or amount based against the respective MISC components. Save the form.
Under sales price list, now against each item, you’ll be able edit “Upto” and “Value” fields. The process works similarly in case of purchase price lists.
GSP Integration
AlignBooks making every efforts to make your statutory compliance easiest. As part of this , we have provided direct GSP Integration with Master India , one of the leading GSP and we have negotiated special price with them for AlignBooks users , you can register with GSP through AlignBooks, submit the data – GSTR-1 and GST-2 to GSP portal just at a mouse click and Login into GSP portal through AlignBooks.
Item Multi Select
We have been receiving this request from multiple clients, and hence this was on top priority, on any document, you just need to use the dotted button besides the “pull from” button and a pop up will open showing items with their code, name, balance, last sales rate, and group. You can do a “select all” from this screen and also individual selection.
Half Page Prints
Alignbooks now has the capability to print various documents in half page format. This is very useful in cases where you want to make optimum use of your stationary. Just select the appropriate format before printing for example to print Journal Voucher in half page format, select format “Journal Voucher Half Page”.
Cess On Tax
GST cess is a compensation cess levied under section 8 of The Goods and Services Tax (Compensation to State) Act, 2017. GST cess is levied on intra-state supply of goods or services and inter-state supply of goods or services to provide compensation to the States for loss of revenue due to implementation of GST in India. In alignbooks, cess can be mapped against the HSN and SAC headers in the miscellaneous masters.
Just click on the configuration icon on the top right of the screen, then select misc masters, search for GST Classification in the search box, all these search results are HSN or SAC masters, click on edit on one of these. You will find cess rate column in the grid, just feed in the respective cess rate in this column against the respective tax codes.
Item UDF in Document
Alignbooks now has the ability to save UDF information at each line item in the documents. Just make sure you have created the required custom fields from Configuration -> Company Setup -> Sales/Purchase/Inventory/Finance Setup. Now in Item master enable “Ask in Document” toggle button.
After this configuration, you will be able to enter values in UDF fields in the grid for each line item.
Bank Reconciliation
A bank reconciliation is the process of matching the balances in an entity's accounting records for a cash account to the corresponding information on a bank statement. The goal of this process is to ascertain the differences between the two, and to book changes to the accounting records as appropriate. The information on the bank statement is the bank's record of all transactions impacting the entity's bank account during the past month.
Alignbooks now has the ability manage bank reconciliation process for ledgers. Just go to Finance -> Bank Reconciliation and fill in the required details.
Cheque Printing
Alignbooks now has the ability to print cheques from the application itself. Just go the payments voucher and select cheuqe as the print format to print a valid cheque.
GSTR 3B
GSGTR 3B is a return form that GST registrants have to file on a monthly basis till December. GSTR 3B does not have invoice level details it only has the total values.
Alignbooks now auto generates GSTR 3B for you from your invoices. GSTR 3B for your company can be accessed through Reports -> All Reports -> GST –> GSTR 3B -> Select Month, Year and GST No., click on print or view accordingly.
